How to Invoice as a UK Tradesperson

What every tradesperson invoice must include

A professional tradesperson invoice should clearly show your business name and contact details, the customer's name and address, an invoice number, the date issued and payment due date, an itemised list of labour and materials, and your total amount due.

• Your business name, address, and phone number
• Your VAT number (if VAT registered)
• Customer name and job site address
• Unique invoice number for your records
• Itemised labour — hours worked and hourly rate
• Itemised materials — each item with cost
• VAT line (if VAT registered)
• Total amount due and payment due date
• Payment method details (bank transfer, BACS, etc.)

VAT for UK tradespeople

VAT at the standard rate of 20% applies to most construction and trade work in the UK. Some work — such as new residential builds — may qualify for reduced or zero rates. Check with HMRC or a local accountant to confirm your obligations. TradieNotes includes a VAT line you fill in manually before exporting.

Payment terms

The most common terms for contractors are Net 14 (payment due within 14 days) or Net 30. Shorter terms generally get you paid faster. For larger jobs, consider a deposit invoice upfront and a final invoice on completion.

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